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CLB Library / Services / Collection Development / Government Documents Policy

Collection Development Government (US and NC) Documents Policy

The departments and agencies of the US Government publish numerous books, periodicals, maps, pamphlets, microfiche, and CD-ROMs, which they make available to the public through the depository library system. The Corriher-Linn-Black Library has participated in this system as a selective depository since the 1890s. A selective depository library chooses categories of publications that it would like to receive from among those published by the Federal Government.

US Government documents are available to all who wish to use them. These documents are selected and maintained for the primary use of citizens of the 12th U.S. Congressional District. Many documents are available not only in the library, but also via the Internet. Hot links to Web sites maintained by various government agencies are provided for the convenience of users needing statistics and other information produced by the U.S. Government.

The library acquires all titles in the "Basic Collection" list, along with other titles selected by the Director of Library Services and the library staff, and those recommended by faculty, students, and the community at large. With the exception of documents with lasting reference value, the majority of US documents are kept for at least five years or until superceded. US documents with lasting reference value are indicated as such on holdings records.

The departments and agencies of the NC State Government publish numerous items, which they make available to the public through a state library depository system. The Corriher-Linn-Black Library has participated in this system as a selective depository since 1995. A selective depository library choose categories of publications that it would like to receive from among those published by the State of North Carolina.

The library acquires all titles recommended by the state depository system guidelines, along with other titles selected by the Director of Library Services and the library staff, and those recommended by faculty, students, and the community at large. With the exception of NC documents with lasting reference value, the majority of NC documents are received in a microfiche format and are kept for at least five years or until superceded. NC documents with lasting reference value are indicated as such on holdings records.

All Government documents, US and NC, are cataloged on OCLC and available in Catawba's OPAC promptly upon their receipt from the GPO and the NC State Documents Clearinghouse. Since November 1995, the library has contracted with OCLC to catalog all documents received through the GPO depository library service.

Through the World Wide Web of the Internet offsite users have access to the holdings of the Catawba College Library, including US and NC documents. The Catawba College Library Web Page is updated regularly. It leads onsite and remote users by means of hot links directly to governmental agencies that produce the statistics and information needed for research. Users of the Web Page are encouraged to give input for improvement of the information presented and for adding new linkages to Web sites.

There will be every attempt made to replace lost US and NC documents of lasting reference value and those of a timely nature needed to support the current curriculum of the college or interests of the community at large. US and NC periodicals are bound in the same manner as regular subscription periodicals. In sum, US and NC documents are treated in the same manner as other materials maintained by the library.

If a US Government document is not available at Catawba, then it should be available through Davis Library at the University of North Carolina at Chapel Hill, the regional depository serving our area. As a regional depository, Davis Library receives and retains the majority of all documents distributed by the US Government through the depository system. The Division of State Library of the NC Department of Cultural Resources should be able to provide in most cases a microfiche copy of NC documents not available at Catawba.

In addition, US and NC documents may be available through interlibrary loan from another depository library. This service, provided for Catawba students, faculty and staff, and citizens of the Salisbury-Rowan community.

Ultimately the Director of Library Services is responsible for the selection and weeding of Government documents. Suggestions for acquisition from the library staff, College faculty, staff, and students, and community borrowers from the Salisbury/Rowan area are welcomed. Faculty, in particular, is encouraged to select Government document series that supplement the curriculum of their various disciplines. Older copies of the are given to librarians at the Rowan Public Library, Rowan-Cabarrus Community College, and Livingstone College to be used as selection guides. We will make every attempt to select all items the librarians or users at these institutions recommend.