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CLB Library / Services / Collection Development / Fiscal Responsibility Policy

Collection Development Fiscal Responsibility Policy

The Board of Trustees approves the overall budget for the College based on the recommendations of the College administration. The Director of Library Services is responsible for submitting the Library budget request is responsible for the expenditure of all Library funds, including funds utilized for the acquisition of library materials, equipment, computerized services, and supplies.

Sixty-five percent of the Library materials budget shall be reserved for the academic departments of the College. That portion reserved for use by these academic departments will be allocated by the Director of Library Services in consultation with the Dean and Provost, considering, but not limited to, the following criteria as determined for each academic department: (1) number of full-time equivalent faculty members, (2) number of students taught, (3) number of majors, and (4) number of graduates.

It must be remembered that actual funds reserved for use by the academic departments are not transferred from the Library budget to the budgets of the academic departments. They are merely reserved by the Library for the purchase of materials requested by the faculty in the individual academic departments and remain at all times part of the Library budget.

Thirty-five percent of the Library materials budget shall be reserved for the General Fund. These funds shall be spent by the professional librarians for the purchase of firm orders and serials to balance the library collection.

All materials purchased with funds allocated by the Library become Library property available for use by the entire campus community and the Salisbury-Rowan community at large. It is highly inappropriate to use Library funds to acquire materials for the exclusive use of any group or individual. Departmental or personal collections must be purchased with the funds of the department or individual using such collections.